By Laws

 

 

1. Board:       The Board of Directors of this club.

2. Director:    A member of this club’s Board of Directors.

3. Member:    A member, other than an honorary member, of this club.

4. Quorum:    One-third of the club membership; a majority of directors for the Board.

5. RI:            Rotary International.

6. Year:        The 12-month period that begins on 1 July.

 

The governing body of this club is the Board consisting at a minimum of the president, immediate past president, president-elect, two directors, the treasurer, the secretary and one member-at-large.

 

 

Section 1 — One month prior to elections, the current board president requests volunteers, accepts nominations, and/or solicits members who may be interested. A

board succession plan is used. If elected for a director’s position, that member serves two years as a director, one year as vice president, one year as president, and one year as past president. If elected to a member-at-large position, the individual is not part of the succession plan. The board treasurer and sergeant-at-arms/secretary hold ongoing appointments to the board and are selected by the board members

Section 2 —  Members who express an interest in serving on the board shall be put before the club for a vote. The candidate who receives a majority of the votes for

each office is declared elected to that office.

Section 3—  A vacancy on the Board or any office shall be filled by the remaining members of the Board, each member moving up one spot in the succession. The lowest

level position will be filled with a newly elected board member.

Section 4 Terms of office for president, past-president, vice president and directors are for one year. The member-at-large is a two-year term. The Treasurer and

Sergeant at Arms/Secretary are ongoing appointments.

Section 5 — Elections will take place at least 30 days prior to the start of the new fiscal year or as needed when vacancies occur.

 

 

Section 1 — President. The president shall preside at club and Board meetings. 

Section 2 — Immediate Past President. The immediate past president shall serve as a director.

Section 3 — President-elect. The president-elect shall prepare for their year in office and serve as a director and shall preside at club and Board meetings in the absence

of the president.

Section 4 — Director.  A director shall attend club and Board meetings.

Section 5 — Member-at-large. A member-at-large shall attend club and Board meetings.

Section 6 — Secretary. The secretary shall keep membership and attendance records.

Section 7 — Treasurer. The treasurer shall oversee all funds and provide annual accounting of these funds.

Section 8 — Board members may perform additional duties as assigned.

 

 

Section 1 — Annual Meeting. An annual meeting of this club shall be held no later than 31 December.

Section 2 — The regular weekly meetings of this club are held on Thursday at 12:10 pm. Reasonable notice of any change or cancellation of the regular meeting shall be

given to all club members.

Section 3 — Board meetings are held each month. Special meetings of the Board are called with reasonable notice by the president or upon the request of two directors.

Section 4 -- One-third of the membership shall constitute a quorum at the annual and regular meetings of this club. A majority of the Directors shall constitute a quorum

of the Board.

 

 

Section 1 — The admission fee of $10.00 shall be paid before the applicant can qualify as a member.

Section 2 — Membership dues shall consist of RI per capita dues, subscription fees to The Rotarian or Rotary regional magazine, district per capita dues, club annual

dues, and any other Rotary or district per capita assessment. Club annual dues shall be in the amount of $188.00. The current amount of the lunch cost for every scheduled meeting is also included in the dues billing, except for senior active members who pay by the meeting. Membership dues shall be payable in accordance with the policies of the club as established by the Board.

 

 

The business of this club is conducted by voice vote or show of hands. The Board may provide a ballot for a vote on a specific resolution or for contested election of officers and directors. Voting by e-mail will be at the discretion of the Board.

 

 

Section 1 — Club committees coordinate their efforts in order to achieve the club’s annual and long-range goals. The Rotary Club of Roscommon shall have the following

committees:

Section 2 — Additional committees may be appointed as needed.

Section 3 — The president shall be ex officio a member of all committees and, as such, shall have all the privileges of membership.

Section 4 — Except where special authority is given by the Board, committees shall not take action until a report has been made and approved by the Board. The

 president or the Board shall refer additional business to a specific committee as needed.

Section 5 — Each chair shall be responsible for regular meetings and activities of the committee, shall supervise and coordinate the work of the committee, and shall

report to the Board on all committee activities.

 

 

Section 1 — Prior to each fiscal year, the Board shall prepare an annual budget of estimated income and expenditures.

Section 2 — The treasurer shall deposit club funds in financial institution(s) designated by the Board, divided into two parts: club operations and service projects.

Section 3 — Bills are paid by the treasurer or another authorized officer when approved by two other officers or directors.

Section 4 — A thorough annual review of all financial transactions shall be completed by a qualified person once each year.

Section 5 — An annual financial statement of the club shall be provided to club members.

Section 6 – Officers having charge or control of club funds shall give bond as required by the board for the safe custody of the funds of the club, cost of bond to be borne

by the club. 

Section 7 – The fiscal year of this club shall extend from 1 July to 30 June, and for the collection of members' dues shall be divided into two (2) semiannual periods

extending from 1 July to 31 December, and from 1 January to 30 June. Dues are payable annually, semi-annually or per month, on the first day of the previous month it is due. The payment of per capita dues and RI official magazine subscriptions shall be made on 1 July and 1 January of each year based on the membership of the club on those dates.

 

 

Section 1 — A member shall provide a candidate’s name to the membership committee. A transferring or former member of another club may also be proposed for

membership by the former club. The proposal is kept confidential unless the Board instructs otherwise.

Section 2 — The membership committee shall ensure that the candidate meets all of Rotary’s membership requirements.

Section 3 — The membership committee notifies the Board of the name of the candidate and the board notifies the club members. Members have 7 days to respond with

objections. If no member of the club submits a written objection (including reasons for the objection) to the Board within the timeframe, that person, upon payment of the admission fee, is considered to be elected to membership. If an objection has been filed with the Board, the club shall vote on this matter at its next meeting. If approved despite the objection, the proposed member is elected to membership after admission fee payment.

Section 4 — The Board shall approve or reject the candidate’s membership within 30 days and shall notify the proposer of its decision. If the decision of the Board is

favorable, the prospective member is invited to join the club, educated about Rotary and membership requirements, and asked to sign the membership proposal form and to allow his or her name and proposed classification to be conveyed to the club.

Section 5 — The club may elect honorary members proposed by the Board.

 

Any resolutions or motions to commit the club to any position or action shall first be reviewed and approved by the Board. If resolutions or motions are first offered at a club meeting, they shall be sent to the Board without discussion.

 

 

These Bylaws may be amended at any regular club meeting.  Changing the club bylaws requires that written notice be sent to each member 10 days before the meeting, that a quorum be present for the vote, and that two-thirds of the votes support the change. Changes to these bylaws must be consistent with the Standard Rotary Club Constitution, the RI Constitution and Bylaws, and the Rotary Code of Policies.